Privacy Policy — Irys Solutions OÜ
On this page, we explain how we handle your personal data when you use our
Services Irys Solutions OÜ, when you write to us via WhatsApp or through the contact form.
Quick summary: we only ask for the data we need to handle your inquiry,
to provide the service and comply with regulations. We do not sell lists or send spam.
and you can exercise your rights at any time.
1. Data Controller
Who manages your data
Responsable: Irys Solutions OÜ
Primary type of activity consulting and accounting for OÜ in Estonia
for residents in Spain and the EU.
Email iryssolutions8@gmail.com
Canal rápido: WhatsApp
+372 5562 9959
Applicable legislation
We process your data in accordance with Regulation (EU) 2016/679
(General Data Protection Regulation, "GDPR") and European regulations
and national legislation applicable in the field of data protection and services
We process your data in accordance with the Information Society law.
Channels where we collect data
- Contact forms on this website.
- WhatsApp, email, and calls.
- Online meetings (video calls) and documents shared by you.
2. What personal data we process
We only ask for and process data that is relevant to analyze your case, provide the service, and comply with our legal obligations.
We do not ask for more than necessary.
Basic contact information
First and last name, email address, phone number,
WhatsApp user, and, if applicable, your position or role in the company.
Billing and tax information
Tax address, NIF/NIE, details of your OÜ or other companies, billing information, clients, and countries where you operate,
About invoicing, clients, and the countries where you operate, when it is necessary for
when necessary to prepare proposals and provide accounting and tax services.
Website usage data
Browsing information in aggregated form (e.g., pages visited, time on page, device, and approximate country),
collected through web analytics tools
to improve content and detect errors.
3. Why we use your data and on what basis
We always process your data with a specific purpose and a clear legal basis
(consent, contract, legal obligation, or legitimate interest).
Purposes of data processing
- Respond to your inquiries and send you information about our services when you request it. y enviarte información sobre
nuestros servicios cuando tú nos la solicitas. - Prepare service proposals and quotes tailored to your case adaptados
(OÜ registration, accounting, VAT/OSS, fintech banks). - Formalize and manage the contractual relationship::
service activation, invoicing, payments, support, and follow-up communications. - Comply with accounting, tax, de contabilidad, fiscalidad,
anti-money laundering, and other legal obligations. - Improve the website and our services (anonymous or aggregated analytics).
Legal bases
- Consent:: cuando marcas casillas, nos contactas
when you check boxes, contact us voluntarily, or agree to receive information. - Contract execution:when we enter into a consultancy agreement or a service package with you.
o un paquete de servicios contigo. - Legal obligation:when accounting, tax, or anti-money
laundering regulations require us to retain certain data. - Legitimate interest:: para mejorar la web, prevenir abusos,
to improve the website, prevent abuse, manage incidents, and defend ourselves against potential claims.
If in any case we need to use your data for a purpose other than the ones mentioned above, we will inform you clearly and,
if necessary, ask for your prior consent.
4. Retention periods and data processors
We do not keep data "forever." We retain it for the time necessary to achieve the purpose,
or as long as required by law in each case.
Indicative retention periods
- Commercial inquiries: up to 12 months from the last interaction.
- Clients: for the duration of the contractual relationship and, afterwards,
the necessary periods to comply with legal obligations
(for example, 6 years for accounting and tax purposes). - Browsing data: periods defined by the analytics tool and always in aggregated
or pseudonymized form.
Data processors
To provide the service, we may rely on suppliers who process data on our behalf
(e.g., hosting, email, management, and accounting tools).
We sign data processor agreements with all of them and
require appropriate guarantees.
International transfers
In some cases, providers may be located outside the European Economic Area.
In that case, we verify that adequate safeguards are in place garantías adecuadas
(for example, adequacy decisions by the European Commission or standard contractual clauses).
5. Your rights in data protection
You can exercise your rights of access, rectification, erasure, and other rights provided by the GDPR.
We aim to respond clearly and within reasonable timeframes
What rights you have
You can access your data, correct it if it is inaccurate, request its deletion when it is no
longer needed, restrict or object to its processing
in certain cases, and request portability when the processing is
based on consent or a contract.
How to exercise them
You can write to us at iryssolutions8@gmail.com
indicating "Data Protection" in the subject line, or contact us via WhatsApp
through the button on this page. We may ask you for additional information
to verify your identity.
Complaints
If you believe that we have not processed your data properly,
you can contact us to try to resolve the issue.
In addition,
you have the right to lodge a complaint with the
complaint with the competent data protection authority.
6. Cookies, analytics, and third-party tools
This website may use first- and third-party cookies for technical purposes, personalization,
and basic analytics.
We do not use cookies to build aggressive profiles or to sell your data to third parties.
What types of cookies we use
- Technical: necessary for the website to function properly
(security, session, basic preferences). - Analytics: to obtain aggregated statistics
on visits and general behavior on the website.
How to manage them
- You can configure your browser to accept or block cookies.
- If the website displays a cookie banner, you can accept, reject,
or set your preferences. - Please note that blocking certain technical cookies may affect the
proper functioning of the website.
You can find more detailed information in our Cookie Policy,,
if it is published as a separate document.
7. Updates to this policy
We may update this Privacy Policy to adapt it to legal changes
or the way we process data. The current version will always be the one that
is published on this page, indicating the date of the last update.
14/11/2025.
Questions about how we handle your data?
If anything in this policy is unclear to you or you want more details,
you can write to us, and we will explain it without technical jargon.